The EU General Data Protection Regulation (GDPR) is in to effect from May 25, 2018. GDPR harmonizes data privacy laws across Europe.
Venice International University is updating its procedures and organizational processes in order to be fully compliant with GDPR. You may receive further updates regarding your rights, and what VIU is doing to meet its responsibilities and guarantee your data protection.
This notice should be read in conjunction with the VIU Data Protection Policy.
Information you need to know:
The Globalization Program Office is part of Venice International University. Further information on the institution can be found here: http://www.univiu.org/.
Venice International University is the Data Controller for your information.
This Data Protection notice explains how we use your personal data and your rights regarding that information.
The information provided here applies to the use, sharing and disclosure of your personal data by Venice International University as part of the admissions process, during, and after your studies at VIU. During your studies at VIU we may provide you with additional statements about how we will use, share and disclose your personal information, eg. if you apply for a scholarship, or for an internship, or when you become an alumn.
What information are we collecting?
VIU acquires personal data of students from the Member universities, and directly from the students via the pre-registration form, the registration for courses form or during other application processes related to VIU activities and opportunities.
Personal data is any information which relates to a living person, and from which they can be identified.
VIU will use the personal data you provide on the pre-registration form, and the registration for courses form, together with the supporting documents requested and any additional details provided by your home university, or any referee or recorded during any interview process (the latter is relevant for scholarship applications only). This data will include your name, date of birth, email and postal addresses, telephone numbers etc.
VIU may, in rare cases and for specific purposes, collect sensitive (special category) personal data. According to GDPR, which is defined as information about racial or ethnic origins; political opinions; religious beliefs or other beliefs; trade union membership; physical or mental health; sexual life or orientation; criminal allegations, proceedings or convictions.
Why are we collecting your data?
Venice International University needs to collect and process your personal information in order to perform its educational, pastoral, statutory and administrative purposes and responsibilities to you and others. This processing will take place before, during and after your studies at VIU.
How we will use this data?
VIU will process the personal data for institutional and academic purposes (such as academic activities, for research and administrative purposes).
Examples of processing for these purposes include, but are not limited to: processing information about your studies and achievements; your financial relationship with VIU ; processing information to enable you to use VIU and auxiliary facilities and to allow effective communication with you; processing information to survey you or to conduct research into academic achievements to enable the University to improve academic and pastoral provision; and processing information to fulfil our statutory responsibilities.
Students’ personal information will be stored and processed by electronic and non-electronic means.
Communications to the students’ email addresses will be in order to share information, updates and opportunities regarding the Globalization Program, and Venice International University in general.
If we are sharing your information with others, who are we sharing it with?
In the fulfilment of VIU’s responsibilities and purposes, personal information collected by the VIU may be shared among the member universities.
In addition, VIU may disclose your personal information when relevant and as required to other bodies outside of the VIU membership in order to fulfil these responsibilities and purposes. Such bodies include but are not limited to:
_institutions or private companies or individuals for the arrangement of students’ accommodation (i.e. San Servolo Servizi Metropolitani)
_public and private institutions for the arrangement of internships for students
_relevant public bodies, including but not limited to the Questura, embassies and Local Authorities
_organizations which provide specific services on behalf of VIU, including, but not limited to e-learning services such as Moodle, the Alumni database etc.
How long is your information kept for?
We must store your personal data for as long as necessary to meet VIU responsibilities. Your information will be kept as part of your student record and may be used in the future to provide records to you, or to your home university. Therefore data will be stored for an indeterminate period of time.
Other conditions may apply.
What are your rights and how to enforce them?
The following are your rights that are guaranteed by the EU General Data Protection Regulation, which comes in to effect on May 25, 2018.
• Right to withdraw consent
• Right to be informed
• Right of access
• Right of rectification
• Right to erasure
• Right to restrict processing
• Right to data portability
• Right to object
• Rights related to automated decision-making including processing
If you have any questions about how your personal data is used, or wish to exercise any of your rights, please write to data.protection@univiu.org
How to contact the Italian Data Protection Authority?
Monday – Friday : 10 am -12.30 pm
Piazza di Monte Citorio n. 121 - 00186 Roma
Telephone: (+39) 06.69677.2917
E-mail: urp@gpdp.it
